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Wednesday, November 4, 2015
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Today's Message

Posted: Wednesday, November 4, 2015

Loan of College Property Form: Renewals and Returns

New York State, the State University of New York, and the college administration have long recognized that there are many legitimate reasons for faculty and staff members to remove property from Buffalo State for work-related functions.

All Buffalo State College property, whether recorded on the departmental inventory or not, that is removed from campus by faculty or staff members for work-related functions must be identified on a Loan of College Property form (PDF).

Assets transported back and forth on a continual basis (such as laptop computers) must also be identified on a Loan of College Property form. This form can be retrieved from the Campus Services website.

Loan Renewals: Loan of College Property forms must be renewed every year. To help facilitate renewals, an e-mail reminder is sent out when the user’s loan has expired. Signed original forms should be submitted to Business Services.

Loan Returns: Faculty and staff members should notify Business Services when loaned assets are returned to campus. Business Services will remove the loan status from the user and update the inventory to reflect the asset's new location. When an asset is returned but is not reported, the loan status for the asset remains with the user and causes auditing problems. It is very important to report returned assets as soon as possible so the return can be confirmed and the inventory updated.

Please contact Business Services with any loan or inventory questions you may have: 878-6835. Thank you.

Submitted by: Lauren A Morse
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