The Daily Bulletin

Internal applications are being accepted for the following position on campus. This is an internal job posting open to employees of Buffalo State University who are currently paid from any state-appropriated-funds payroll.

Title: Staff Assistant/Assistant to the Director of Admissions
Department: Admissions Office
Salary: $49,261
Negotiating Unit: UUP

Brief Job Description:
The assistant to the director of admissions is responsible for assisting the director with the administration and daily operations of the Admissions Office. Responsibilities include assisting the director with management, coordination, and oversight of activities such as human resource administration for a team of 24 individuals, procurement, budgeting, reporting, coordinating travel, special events and activities. Other general office duties include preparing reports, presentations, memos, letters, and other correspondence. The assistant supports recruitment and technology initiatives as designated by the director.

(10%) Managing director’s calendar, appointments, and meetings, and travel arrangements.

(25%) Human Resources Administration: Coordinate the personnel forms for Admissions, including but not limited to, performance programs, annual evaluations, position requests, and employee change forms. Assist with employee recruitment functions for staff and student positions.

(20%) Procurement: Assist with procurement of over 500 orders annually, tracking and follow up as necessary. Performs monthly reconciliation of credit card statements and accounts for all office T-cards and P-cards and Net cards.

(15%) Budgeting: Assist with planning and preparation of departmental budget requests. Track expenditures and reconcile accounts. Assist with all aspects of budget maintenance for Undergraduate and Graduate Admissions OTPS budgets. Assists director with grant application management, budget development and compliance monitoring.

(10%) Data Management: Assist in managing data in CRM and SIS systems. Assist in managing data in customer relationship management (CRM) and student information systems (SIS). Assists with special projects supporting recruitment of new students

(5%) Reporting: Prepare reports for the director of admissions and others as directed. Assist with coordinating the Admissions annual report. Gather research and statistical data as requested.

(5%) General office: Manage phone calls for two areas, maintain an organized filing system of paper and electronic documents

(10%) Special Events: Assist the director of admissions with coordinating special events that support staff development and enrollment

To view the required qualifications and to apply, please view the posting on the Buffalo State Job Opportunities website: https://jobs.buffalostate.edu/postings/7782.  

The posting is open for consideration of internal candidates through Tuesday, April 1, 2025.