The Daily Bulletin

In order to facilitate increased workflow capabilities related to contract payments, Procurement Services will now be using Bengal Buy for submission of all contract payments with the exception of construction.

Submission of contract payments was previously accomplished with the use of a digital requisition emailed to Procurement. Effective Thursday, February 1, all non-construction-related contract invoices should be submitted via Bengal Buy as Non-Catalog Item orders, notating the contract number and associated invoice number in the Internal Notes field.

A Bengal Buy guide for submission of a contract invoice has been created to support this change and is available on the Procurement website.

This change is a continuation of the phased implementation of the Bengal Buy system and will support efficiencies with the use of electronic approvals and workflow for the vital piece of our campus contractual payment process.

To allow time for this change, Procurement will no longer accept digital requisitions for submission of contract payments after February 15, 2024.

Campus departments that are unsure if a related invoice is contractual in nature can email Procurement for verification.

Please email Procurement with any questions or training requests.