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Monday, March 30, 2020

From the Vice President for Finance and Management

Posted: Monday, March 30, 2020

Procurement Services Temporary Procedures

Because of the impact of COVID-19, the Procurement Services Office in Cleveland Hall 406 is closed. All staff members are working remotely until further notice.

During this time, please observe the following temporary procedures:

  1. Purchase requisitions may be submitted by e-mail as long as all supporting documentation (e.g., competing quotations) is attached. Requisitions must be e-mailed by the account signatory to Bonnie Heim, Terri Locher, or Penny Reusch. Please see the General Purchasing Process for details about required documentation.
  2. When you submit a purchase requisition by e-mail, you must include the following information clearly and legibly:

    • The name of the Procurement Office staff member you are contacting and the date, for example: “Requisition e-mailed to BONNIE HEIM on MARCH 30

    •  An e-mail address for the vendor where the purchase order can be sent

    •  The notation “URGENT: COVID-19” if appropriate
  3. All orders must be shipped to campus, not home, addresses.
  4. Completed orders may be retrieved by the requester from Central Receiving at the south entrance of Clinton Center. Please follow Buffalo State’s current procedure for retrieving mail.
  5. The original paper copy of the requisition must be forwarded to the Procurement Office in Cleveland Hall 406 at a later date. 

Please check the Procurement Services website for up-to-date information and all current purchasing guidelines and procedures.

Thank you.